City Council’s lengthy meeting grants a bid, contracts and temporary pay raise

Travis M. Smith -- @travis5mith tsmith@theglenrosereporter.com
Glen Rose City Council

Eight items were on the agenda for the regularly scheduled Glen Rose City Council meeting on Monday evening, and action was taken on three – two of which passed unanimously. The council also convened into executive session for nearly two hours, and came out of the session with a new agreement to pursue an undisclosed land negotiation and a temporary pay raise for Shawn Garver. Garver is currently serving as the interim director of the Convention and Visitors Bureau.

The most significant agenda item addressed was the approval of a contract with Franklin Legal Publishing, to update the outdated and uncodified city codes. According to Terri Johnson, the city’s interim city manager, the current city code is over ten years old, and it is fairly standard operating procedure to recodify every ten years. The down payment for Franklin’s services is approximately $1,750, and there is currently no contract with another firm in place, Johnson confirmed to the council.

“We have some monies in the current budget that we can use for the down payment on the contract, and the full payment of the contract would not be due until next year,” Johnson said.

The new code of ordinances will be online and easily accessible, and, according to a Franklin Legal representative, citizens will even be able to compare the city’s ordnances with any one of the 300-plus Texas cities Franklin Legal has already completed recoding for. He confirmed that there is a smartphone application available, and that the citizens will even have the ability to type in a keyword to search the website, which he claimed will make locating ordinances easier than ever before.

In addition to the unanimous approval of the contract to recodify, the council also agreed to follow Chris Hay’s recommendation, and awarded the 2015 Water Distribution System Improvements contract to Fambro Construction. The bid of $116,453 was “significantly” lower than the only other bid submitted, Hay said.

The council received the Glen Rose Economic Development Corporation’s recommendation to award a grant of $2,400 to be paid at $200 per month for 12 months to Berna’s Food and Catering, and approved by a four-to-one vote. Councilman Chris Bryant was the lone councilmember opposed.

No immediate action was taken on the approval of the GREDC bylaws after Councilwoman Sandra Ramsay requested a new state-registered agent be chosen by the GREDC. Ramsay noticed that after she looked back over her “4B notes, booklet, bylaws, and corporate papers” that there are “no minutes that reflect a change in the registered agent.” The council agreed to postpone the approval of the budget until the GREDC reconvened to choose a new registered agent.

Discussion – led by Bryant – was had on the city’s failed monetary obligation to a Somervell Expo event, and a possible amendment of a city policy to allow council members to call a special session and an amendment to a current policy for allowing council to add items to an agenda. However, the council took no action.

Glen Rose citizen Carol Warren approached the council and requested it consider installing speed bumps on Mary Linn Dr. The council agreed to look into the options available, and will even consider the use of rumble strips.

REPORTS

Shawn Garver, interim CVB director and administrator, updated the state of the visitors bureau which included the departure of the previous CVB director, a successful event by Texas Smokin’ Guns at the Somervell County Expo, and the increased number of phone calls and online clicks over the last month.

According to Kelly Harris, Oakdale Park’s manager, occupancy is up a “little less than 600” for the month of July, and the income was almost “record breaking.” The park still has citizens adopting cabins, and she also noted the upcoming busy schedule that continues through the annual Bluegrass Festival in late October. “[Revenue] is steadily increasing, at least since I have been here. We increased by $50,000 last year, and we are on that same pace this year plus some.”

Ray Moody, reminded the council of the upcoming city-wide garage sale set to take place during the Bluegrass Festival in October, and reminded the council that citizens will have to obtain a “no-cost permit” from City Hall. Chicken Express has submitted a request to remodel the outside of their building and the remodel should take 90 days, he said. Dairy Queen has previously submitted a remodel proposal, but according to Moody, has not yet notified of a start date.